Time just seems to fly by when you’re busy, and as an employer or business owner who has a vast number of responsibilities and a never-ending to-do list, the day’s probably all melt into one big blur.
You may often find yourself getting into work 30 minutes earlier than you need to be, and staying way after everyone else has left, just to get everything completed on time.
What if I told you there are a few little things you can do to make the most of every minute of every day so that you don’t have to work into your personal time!
Spend a week making a record of your typical day at work
Take down meeting times, conversations, time spent responding to emails – include absolutely everything you do from the moment you get to your desk in the morning to the moment you leave.
This is a great way of identifying how you spend most of your time, where it is being wasted and how it could be better utilised.
Start every day planning your day
The first 20 minutes of every day should be spent making an accurate hour by hour schedule for the day.
Make sure the most important or urgent tasks are at the top of your list, and make sure you account a bit of extra time for unexpected tasks that are popped onto your desk throughout the day.
Close your door – if you have an office
It’s great to have an open-door policy and give your employees the opportunity to talk to you whenever they need to; however, if you urgently need to get work done and have a deadline to meet then it isn’t a bad idea to have an hour a day where your door is closed and employees are aware that they should not disturb you.
Alternatively, for those who work in an open plan office, find an alternative space to get on with your work without the distractions of the people around you.
Take on one task at a time
It can be easy to fall into the trap of juggling two or three tasks at once and feeling more productive. But you’re going to end up spending more time on each task than you would if you focused solely on one thing at a time.
Assign a rough timescale and time slot in your schedule for each task and only move onto the next once you’ve completed the current task, or once you start to get bored/uninspired.
Switch off your biggest distraction
Whether it is your phone, social media or constant emails popping up, identify your biggest distraction throughout the day and remove it.
Turn those email notifications off for the day and, instead, insert time during your schedule to catch up on all emails and put your phone on silent and only check it during your lunch break.
If you know a task can be done well by another member of staff, then don’t take it on yourself. The best thing about being a manager is that you can hand off tasks to your employees when you have too much on your plate.
Not only will this keep employees busy and motivated (because you’re trusting them with more work and responsibility) but it will free up space in your schedule and allow you to focus on the tasks that require your input.
Outsourcing support with HR and Health and Safety issues is also another way of managing your time.
With the help of our qualified and experienced consultants we can take HR and Health and Safety issues off your schedule completely so that you can focus on other tasks.
Just call us on 0845 2626 260 to book a free consultation.